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Congress Services

Organisation of congress

  • Basic selection of place and premises
  • Proposal and securing of suitable audio-visual equipment, including expert assistance
  • Catering services
  • Preparation and realisation of supporting events at the venue

Registration of congress participants

  • Preparation and processing of web pages, including the online registration of participants
  • Confirmation of participation and delivery to delegates
  • On-going updating of database of participants
  • Organisational ensuring of registration on the spot during the congress
  • Issue of congress material to participants

Accommodation

  • Contractual ensuring of accommodation in hotels of various categories
  • Confirmation of room bookings for delegates and their escorts

Transport and Transfer

  • Ensuring the transfer of participants (buses, minibuses, cars)
  • Booking of air tickets and seats
  • Circular tours, excursions, pre- and post-congress routes

Financial Service for Congress Events

  • Preparation of draft preliminary budget and its financial security
  • On-going monitoring of income and expenditure sides of the budget
  • Final accounting for all services realised

Realisation of Production

  • Graphic design of the congress logo
  • Texts
  • CD-ROM
  • Website
  • Internet
  • Graphic preparation and printing of posters and other printed promotion
  • Decoration of the platform and hall according to requirements of client
  • Possibility of utilising our creativity

Printing

  • Preparation of basic material for printing announcements (or for their web version)
  • Graphic modification of printed material including processing of application forms
  • Summary of congress program and its modification for the printed form
  • Completion and printing of abstracts

Abstract

  • Creation of database of abstract
  • Correspondence with authors
  • Preparation of basic material for printing

Technicalities

  • Ensuring sound wiring and complete technical equipment
  • Translation services
  • Installation and organisation of operation of Internet centre
  • Projection technology
  • Ensuring TV documentary of the event on video or CD

Management of Exhibitions

  • Design of exhibition
  • Preparation and realisation of exhibition
  • Production, printing and distribution of catalogues, brochures and leaflets
  • Registration of exhibitors
  • Assistance in realisation of representative stands
  • Overview of financial costs

PR and Marketing Services

  • Preparation of PR texts, advertisements, press releases, supplements and other printed information
  • Preparation and organisation of press centre
  • Press conferences

Preparation and Realisation of Cultural and Social Program

  • Opening ceremony
  • Welcome reception / cocktail
  • Gala supper
  • Buffets, coffee breaks, working lunches
  • Private evening programs
  • Artistic performances

Other Services

  • Insurance
  • Preparation of work and leisure programs both for groups and for individuals
  • Hotel bookings
  • Conference and exhibition premises
  • Transport – including the booking of air travel (IATA certificate)
  • Selection and booking of catering facilities of all kinds
  • Tickets for cultural performances
  • Further supporting program according to concrete requirements


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